2024
CHICAGO PARK DISTRICT
Advertising or sponsorship activities
Alcohol
Amplified sound (e.g. loudspeakers, amplifiers, powered megaphones)
*For athletic games, practices, & tournaments (regardless of size) and gatherings of 49 people or less that do
not include any of the features listed above, call the park fieldhouse directly for facility rental information.
Click here to search for a park.
DO I NEED A PERMIT ?
Outdoor Activities and Events which include the features listed below require a Special Event Permit:
The following locations are
independently managed, please call them directly
Alfred Caldwell Lily Pool | (773) 883-7275
Lincoln Park Zoo | (312) 742-2000
Maggie Daley Park & Cancer Survivors Garden | (312) 552-3000
Millennium Park | (312) 744-6050
Olive Park | (312) 744-6635
or more people*
50
Animals (e.g. petting zoo, pony rides, horses)
Ceremonies (e.g. baptisms, dedications, weddings, & other services)
Exercise classes or boot camps
Flying Machine (e.g. drones)
Generators
Inflatables
Selling and/or distributing merchandise, services or food (e.g. vendors)
Stages
Tents/canopies (e.g. 10x10 popup)
Walk/Run/Bike or Parade Route
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 1
BEFORE APPLYING
Large events (10,000 or more daily attendance) are subject to additional community engagement requirements and
Chicago Park District Board approvals. Please see the “Large Event Community Engagement Guidelines &
Supplemental Information Form” for more information.
Any event not subject to this requirement but that will impact public access to park amenities is encouraged to take
steps to notify and gather input from the community prior to submitting the permit application. Examples of such
steps include contacting the local Alderperson, Park Advisory Council, Police Commander, community-based
organizations, etc. Early community outreach is recommended to ensure the event’s success.
Large Event Community Engagement
Most events are required to obtain insurance
IF HAVING AN INFLATBALE, IT MAY REQUIRE ADDITIONAL INSURANCE IN ADDITION TO GENERAL LIABILITY
Security deposit will be submitted for processing within 30 days after the event.
Please allow at least 14 days for your application to be reviewed.
Applications submitted less than 7 days prior to the first reservation date may be denied.
Purchase the $35.00 Permit Application Fee.
Complete the Special Event Permit Application.
Submit first payment. See page 3 for permit fees and deadlines
Once all the Park District requirements have been fulfilled and approved, the
Chicago Park District will issue a SPECIAL EVENT Permit via email.
If the requested date/location is available the applicant will receive an email with
a link to the pending permit which is a conditional approval.
If the requested date/location is unavailable, the applicant will be contacted via
email for alternate options.
If the request cannot be fulfilled, the applicant will receive an email notification
that the application has been denied and the reason why.
Correspondence is sent via email to the account used to purchase the Special Event
Permit Application Fee.
STEPS TO OBTAINING A PERMIT
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 2
Email The Completed Application to [email protected].
Submit Required documents for review. See Icon Index on Page 3
Submit final payment.
ADDITIONAL INFORMATION CAN BE FOUND IN APPENDIX B AND ADDENDUM A.
PERMIT APPLICATION PROCESS OVERVIEW
Site Map Permit
License
Insurance
Letter Waiver
Additional Fee
Contract or Plan
Route Map
Security
SPECIAL EVENT PERMIT APPLICATION
CHICAGO PARK DISTRICT
Requests must be made in writing.
Requests must be received 30/90 days (see chart above) prior to the reservation start date.
Requests made less than 30/90 days (see chart above) prior to the reservation start date will not be honored.
APPLICATION AMENDMENTS
Amendments include date and location change and/or requests for change of event level.
All cancellations must be made in writing.
Cancellations received 90 days prior to the reservation start date will result in a refund of the entire security deposit and a refund of the
permit rental fee less 15%.
Cancellations made less than 90 days prior to the reservation start date will result in a refund of entire deposit only.
All application fees are non-refundable and non-transferable.
CANCELLATION POLICY
To view the full list of parks and their assigned cluster Click HERE.
FEE AND DOCUMENT DEADLINE
If a section contains an icon; including use of that feature at your event will require additional documents to be submitted
and/or additional fees to be paid. See the Icon Index below. A permit will not be issued until ALL requirements are fulfilled
and approved.
ICON INDEX
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 3
Chicago Park District Parks are assigned a cluster number based on variables such as demand, amenities, and location. The list of parks
cluster NUMBER can be found in Addendum H. Pricing structures vary by event features (see definitions in appendix d). Total Permit
fees are calculated by adding the security deposit plus the base rental fee plus add-ons and ARE charged per date. See additional
information below.
2024 PERMIT RENTAL FEES
PERMIT APPLICATION PROCESS HIGHLIGHTS (CONTINUED)
Non Profit Organization Sponsoring/Producing the event
501(c)(3) EIN:
In requesting a Non-profit discount the applicant attests that 100% net proceeds shall inure exclusively to the benefit of the sponsoring organization and not to any private
shareholder or person. Within 365 days after the completion of your event the Chicago Park District at its sole discretion may require the submission of reports and settlement
statements by the applicant and sponsoring organization to substantiate the revenues received and the costs associated with this event. If the applicant and sponsoring organization
fail to produce documents at the request of the Chicago Park District and/or the documents are falsified, the applicant will be responsible for payment of 100% of the permit rental fee
and all applicable penalties (refer to Addendum D, Penalties for Permit Violations page 27). In addition, The Chicago Park District may deny future Special Event Permit requests if an
outstanding balance exists (Chicago Park District Code, Chapter VII, Section C).
NON PROFIT ORGANIZATION NAME
Applicant producing/organizing event on their own accord
.
Sponsoring organization hired you, the applicant, to produce/organize the event
NAME OF SPONSORING ORGANIZATION
NAME OF CONTACT CONTACT PHONE
Are you applying as any of the following as the host/organizer?
City of Chicago Agency
Elected Official
Chicago Public SchoolPark Advisory Council (PAC) Chicago Police Department
Other Government Agency
STATE
APPLICANT INFORMATION
SPECIAL EVENT PERMIT APPLICATION
CHICAGO PARK DISTRICT
The Special Event Permit Application is structured to address many types, sizes, and elements of
special events. Please fill in all sections completely. If a section does not apply to your event select No.
Permit Application Fee Receipt Number
(Example: 1000234.001)
Purchase the permit application processing fee
on the link below under "Submit a Special Event
Permit Application".
Purchase the application fee
EVENT ORGANIZERS, PRODUCERS, AND SPONSORS
Select all that applies to you (the applicant) and your event below.
If yes, submit a complete
ACTIVITY REQUEST FORM to the Park Supervisor.
DEPARTMENT OF REVENUE | Phone (312) 763-6710 | Fax (312) 742-5339 | www.chicagoparkdistrict.com
Mailing Address: 4830 S Western Ave | Chicago, IL 60632 | Office Location: 359 E. McFetridge Dr. | Chicago, IL 60605
No
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 4
NAME OF APPLICANT
DATE OF BIRTH
DRIVERS/STATE ID #
E-MAIL ADDRESS CELL PHONE ALTERNATE PHONE
PREFERRED CONTACT METHOD
Phone CallText MessageEmail
ADDRESS CITY ZIP CODE
EVENT INFORMATION
Event Name
Location
Date(s)
Admission Fee
Are you charging an admission, participant entry, or
suggested donation fee for entry into your event?
No Yes
No Yes
No Yes
Suggested Donation
Participant Fee
Youth (17 and younger)
Young Adult (18-34) Adult (35-59)
Seniors (60+) All Ages/Family
EVENT SUMMARY
The information in this section provides and overview of the proposed event. Provide a detailed written description of your event. Document(s) with this
information or other materials describing this event may be attached.
ADVERTISING, MARKETING, AND PROMOTING
The applicant and event organizer are responsible for all costs directly and indirectly related to promoting, marketing, and advertising the event. Further,
submitting your application does not guarantee (i) a permit will be issued for the event, and/or (ii) that after Park District and any possible City of Chicago
review of the application changes to the event won’t be made. Accordingly, any marketing, advertising, and promotions initiatives undertaken prior to
issuance of the permit are done at the sole risk and expense of the applicant and event organizer.
Describe in detail how you plan on marketing, promoting, and advertising your event. Include in the description (i) whether you’re going to use social media, radio, tv,
email, texting, web page, and other platforms and which ones and/or where, (ii) an explanation of the targeting demographic groups for the marketing, promoting,
and advertising initiatives. (Add more sheets if necessary. Documents with this information may be attached.)
Has this event been previously held?
Is this event open to the public?
$ Per Adult:
$ Per Child:
EVENT NAME
NUMBER OF PARTICIPANTS (PER DAY)
Total number of persons on site (include attendees, participants, spectators, etc.)
Please select the age group(s) which
best describes your event participants.
The Chicago Park District is interested in learning
more about park users. (response is optional).
PARK NAME
SPECIFIC LOCATION
TEAR DOWN DATE(S):SET UP DATE(S): DATE(S) OF EVENT:
SET UP TIME(S): EVENT TIME(S): TEAR DOWN TIME(S):
1ST CHOICE
PARK NAME
SPECIFIC LOCATION
TEAR DOWN DATE(S):SET UP DATE(S): DATE(S) OF EVENT:
SET UP TIME(S): EVENT TIME(S): TEAR DOWN TIME(S):
2ND CHOICE
PARK NAME
SPECIFIC LOCATION
TEAR DOWN DATE(S):SET UP DATE(S): DATE(S) OF EVENT:
SET UP TIME(S): EVENT TIME(S): TEAR DOWN TIME(S):
3RD CHOICE
DATE(S) AND LOCATIONS LISTED IN PREFERANCE ORDER
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE
5
EVENT DAY ON-SITE CONTACT PHONE NUMBER
Permit Number(s)
EVENT FEATURES, INFRASTRUCTURE, AND DETAILS
RUN, WALK, BIKE, PROCESSION
If a section contains an icon, including use of that feature will require additional action or supporting documents
to be submitted. See the icon index on page 3 for more information. A permit will not be issued until all
requirements are fulfilled and approved.
Please fill in all sections completely. If a section does not apply to you please select no
All proposed routes are subject to Park District approval and use of
the public way must be approved by the City of Chicago.
Additionally, the Park District is not responsible for any costs
associated with the denial of a proposed route. For more
information regarding City requirements, please contact the
Department of Cultural Affairs and Special Events.
For all run and walk requests. Please be sure to identify any/all basic and
expanded aid/water stations, etc.) If your event is a run, walk, or other
activity in which participants will be following a course (e.g. a parade or
procession), then you must attach a map and a written description of the
proposed route. The map must show first aid stations and locations of
course marshals. Failure to attach a map may result in a delay and/or denial
of your application.
Does your event include a run, walk, bike, and/or other
similar feature that includes a route or procession?
Yes
No
Number of Basic Aid Stations with hydration and/or
first aid only ($500 Per Station) :
Number of Expanded Aid Stations with amplified
sound or additional features ($4,700 Per Station) :
STREET CLOSURES OR
USE OF PUBLIC WAY
Since the public way is controlled by the City of Chicago, the Park
District does not permit use of the public way. If your event is
requesting the closure of/use of a public street or public way
(including sidewalks, crosswalks or street crossings) you must
obtain approval and all necessary permits from the City of Chicago.
For more information regarding City requirements, please contact
the Department of Cultural Affairs and Special Events.
Department of Cultural Affairs and Special Events (DCASE) (312) 744-3315
Will you be requesting permission to close a street or
other public way from the City of Chicago for your event?
Description:
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE
6
Note: Please contact the assigned permit coordinator if the step- off
times should change.
First step off time: Final step off time:
Yes
No
SITE MAP
PERMIT SECURITY LICENSE
INSURANCE
LETTER
WAIVER ADDITIONAL FEE CONTRACT OR PLAN
ROUTE MAP
Department of Cultural Affairs and Special Events (DCASE) (312) 744-3315
PROMOTIONS
Promotion Permits are typically issued for events that are open to
the public and engage individuals with the intent to publicize a
product, brand, company, organization, or cause so as to increase
sales or public awareness. All proposed promotions are subject to
Park District approval.
Contact the New Business Development Department for Pricing.
Will your event include any of the following promotional
activities?
Advertising
Activations
Exhibits
Giveaways
Installations
Pop Up Shops
Samplings
Other
Description:
New Business Development Department (312) 742-4744
AMPLIFIED SOUND
Amplified sounds must be directed away from residences and
must comply with Sections 8-32-010 through 8-32-170 of the
Chicago Municipal Code. The proposed location of the sound
system, direction of sound and location of all speakers must be
identified on your Site Map.
PLEASE NOTE: AMPLIFIED SOUND IS NOT ALLOWED IN ALL PARKS.
Provide an overview of the purpose and plans for amplified sound, a
description of the sound system, and a description of how you will minimize
the impact of any generators used for the amplified sound system.
Are you requesting permission to have amplified sound?
Start time: End time:
Hours of amplified sound (including sound checks):
Description (DJ, Live Music, Announcements, Etc.)
Yes
No
Will your event include the use of fencing?
Will your event include the use of barricades?
FENCING AND BARRICADES
There are several locations that require locates/
designation of underground infrastructure to identify
irrigation, plumbing or electrical lines in order to
prevent injury or damage to the property. (See
Addendum B for more information).
INFLATABLES
Will your event include the use of inflatables?
Description:
Inflatable rides/devices must be monitored by an
adult (18 years and older) at all times. Inflatable
rides/devices are provided at the sole risk and liability
of the applicant. (See Appendix C for more
information.)
PLEASE NOTE: WATER SLIDES ARE PROHIBITED.
Inflatables must be covered by Liability Insurance.
Will your event include the use of portable toilets?
All portable toilets must be installed and removed
from Park District property during the permit times or
at a time specified by the Park District.
All portable toilets must be located on a hard surface, which
may include asphalt, concrete, or plywood. All portable toilets
must be clearly identified on the Site Map and the location
must be approved by the Park District prior to delivery. (See
Addendum F for Accessibility Guidelines.)
PORTABLE TOILETS
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 7
Yes
No
Yes
No
Yes
No
Yes
No
DRONES
Drones must be operated by a licensed and certified
FAA pilot according to the FAA Small Unmanned
Aircraft Systems (UAS) Regulations (Part 107) for drone
operation rules and requirements. (See Appendix C for
more information.)
Will your event include the use of drones?
Purpose:
Drone Liability Insurance is required.
Yes
No
SITE MAP
PERMIT SECURITY LICENSE
INSURANCE
LETTER
WAIVER
ADDITIONAL FEE CONTRACT OR PLAN
ROUTE MAP
Description:
Description:
Total quantity:
Number of portable toilets:
Number of accessible portable toilets:
Drone License Certificate Number:
Use of generators may require additional permitting
according to Chapter 4-355 of the Chicago Municipal
Code.
PLEASE NOTE: GENERATORS THAT MINIMIZE THE IMPACT TO THE
ENVIRONMENT ARE PREFFERED (I.E. GENERATORS THAT RUN ON
BIODIESEL OR OTHER RENEWABLE OR LOW EMISSION FUELS).
Will your event include the use of generators?
Number of Generators:
GENERATORS
Description:
Will the generators need to be grounded or bonded?
Yes
No
Yes
No
Tents and/or canopies over 400 square feet are only
allowed on park district property with a permit from the
City of Chicago Department of Buildings (DOB).
When you apply for a tent and/or canopy permit with the
DOB, you will be required to submit a letter from the Park
District verifying the quantity and dimensions of tents
and/or canopies larger than 400 square feet. Please plan
accordingly by submitting all appropriate paperwork
(including the letter of support from the Park District) to
DOB at least 60 days prior to your permit date. (See
Addendum B for more information.)
The event organizer is responsible for any damage caused
to park property/facility and must consult Park District staff
prior to installation. (See Appendix C for more information.)
A copy of all permits issued by DOB must be submitted to
the Park District before the submission deadline; otherwise,
late fees may apply. (See Fee and Document Deadlines on
page. 18.)
Will your event include the use of tents and/or canopies under 400
square feet?
Will your event include the use of tents and/or canopies over 400
square feet?
Department of Buildings (DOB): 312-744-3449
TENTS AND CANOPIES
Provide the dimensions in feet (length x width) and details below or attach
a sheet with the related information. If you don't have the information at
the time of submitting the application, please indicate in the below box and
provide the information at a later date.
Please indicate the quantity of each:
10 x 10
Stages and platforms over 2 feet tall and covering more
than 400 square feet and/or with any roofing/wings are
only allowed on Park District property with a permit from
the City of Chicago Department of Buildings (DOB). Also
note Chapter 4-355 of the Chicago Municipal Code
requiring licensing of stagehands.
When you apply for a stage and/or platform permit with the
DOB, you will be required to submit a letter from the Park
District verifying the quantity and dimensions of stages
and/or platforms over 2 feet tall and covering more than
400 square feet and/or with roofing/wings. Please plan
accordingly by submitting all appropriate paperwork
(including the letter of support from the Park District) to
DOB at least 60 days prior to your permit date. (See
Addendum B for more information.)
The event organizer is responsible for any damage caused
to park property/facility and must consult Park District staff
prior to installation. (See Appendix C for more information.)
A copy of all permits issued by DOB must be submitted to
the Park District before the submission deadline; otherwise,
late fees may apply. (See Fee and Document Deadlines on
page. 18)
Will your event include the use of stages and/or platforms over 2 feet
tall and covering more than 400 square feet and/or with any
roofing/wings?
STAGES AND PLATFORMS
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 8
Yes
No
Yes
No
15 x 15 20 x 20 OTHER:
Yes
No
Yes
No
SITE MAP
PERMIT SECURITY
LICENSE
INSURANCE
LETTER
WAIVER
ADDITIONAL FEE CONTRACT OR PLAN
ROUTE MAP
Documents with this information may be attached. Please add sheets if necessary.
Total quantity of tents and/or canopies over 400 sq. ft.:
Total quantity of tents and/or canopies under 400 sq. ft.:
Department of Buildings (DOB): 312-744-3449
Total quantity of stages and/or platforms over 2 feet tall and
covering more than 400 square feet and/or with
roofing/wings:
Provide the dimensions in feet (height x length x width) and details below
or attach a sheet with the related information. If you don't have the
information at the time of submitting the application, please indicate in the
below box and provide the information at a later date.
Will your event include the use of stages and/or platforms under 2
feet tall and/or with any roofing/wings?
Total quantity of stages and/or platforms under 2 feet tall and/or with
roofing/wings:
Please indicate the dimensions of each:
Height (ft.):
Length (ft.): Width (ft.):
Height (ft.): Length (ft.): Width (ft.):
Documents with this information may be attached. Please add sheets if necessary.
AMUSEMENT RIDES
Must be approved by the Chicago Park District and may require a
separate building permit from the city of Chicago Department of
Buildings (DOB). All rides must have a current State of Illinois permit decal
affixed.
If a building permit is required, a letter from the Park District verifying the
number and dimensions will be needed before DOB will issue a permit. A
copy of all permits issued by DOB must be submitted to the Park District
prior to your event. Please plan accordingly by submitting all appropriate
paperwork to DOB at least 60 days prior to your event day.
Will your event include the use of amusement rides?
Description:
Yes
No
Department of Buildings (DOB): 312-744-3449
RDES MUST BE PLACED ON HARDSCAPE
Amusement Liability Insurance is also required in the amount of
$1,000,000 per occurrence and $5,000,000 aggregate naming the
Chicago Park District as additional insured.
STAKING
There are several locations that require locates/designation of
underground infrastructure to identify irrigation, plumbing or
electrical lines in order to prevent injury or damage to the property.
Damage repair costs and permit violation fines are the responsibility
of the applicant. Additionally, the applicant is responsible for Staff/Contracted
Vendor costs to conduct locates and irrigation inspections. Staking of tents in
these locations may be restricted or denied. (See Addendum B for more
information.)
Will any of the event features or structures be staked
in the ground?
Total quantity of features and/or structures to be
staked:
ONSITE FOOD PREPARATION/
COOKING/NON-ALCOHOLIC BEVERAGES
Sales, sampling, serving, or giveaways of food, non-alcoholic
beverages, or merchandise may require separate permits from the
City of Chicago prior to Park District approval of the request. Sale of
goods and/or services must comply with (35 ILCS 120/) Retailers’
Occupation Tax Act.
Additional approval and permits from the City of Chicago may be
required for onsite food preparation. therefor please plan
accordingly by submitting all required paperwork to DCASE at least
20 days prior to your permit date.
Grilling must be confined to enclosed metal containers and hot
coals must be cooled or doused with water after use and must be
disposed of in red coal containers. In the event red coal containers
are not available, coals must be placed in an appropriate container
and disposed of off-site. Propane gas cylinders should be properly
secured, have proper valves, and be at least 10 feet away from tents.
Tents, booths, and canopies should be made of fire-retardant
material. (See Appendix C for more information.)
Use of paper, compostable biodegradable, recyclable products or
other environmentally responsible materials when serving food and
non-alcoholic beverages is preferred. (See Appendix C for more
information.)
Type of stakes: Length of stakes:
Will there be onsite food preparation and/or cooking and/or
non-alcoholic beverages sold, served, given away or
sampled at your event?
If you selected yes, which of the following are you requesting
permission to do?
PLEASE SELECT ALL THAT APPLY.
To Sample and/or GiveawayTo Serve
If you selected yes, which of the following are you
requesting to sell, serve, giveaway and/or sample to:
To Event Participants ONLY
To the General Public
If you selected yes, please select ALL that apply.
To Sell
Pre-Packaged Food
Non-Alcoholic Beverages
Grilling/Food Preparation with Open Flame
Other:
CONTRACT OR PLAN
Food Truck(s)
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE
9
VENDORS
Vendors are organizations and businesses that may sell or
advertise products and/or services to your event participants.
Will your event include vendors?
Sales, merchandise, sampling or giveaways of food, or non-alcoholic
beverages require separate permits from the City of Chicago prior to Park
District approval of the request. Under Illinois law, Vendors must comply
with (35 ILCS 120/) Retailers’ Occupation Tax Act. Organizers shall ensure
Vendors’ compliance with same and shall be liable for Vendors’ failure to
do so. (See Appendix C for more information.)
If you selected yes, please select all that apply.
Information
Merchandise
Food
Other:
OTHER STRUCTURES
Must be approved by the Chicago Park District and may require a separate
building permit from the city of Chicago Department of Buildings (DOB).
If a building permit is required, a letter from the Park District verifying the
number and dimensions will be needed before DOB will issue a permit. A
copy of all permits issued by DOB must be submitted to the Park District
prior to your event. Please plan accordingly by submitting all appropriate
paperwork to DOB at least 60 days prior to your event day.
Will your event include the use of other structures
(e.g. climbing walls, rides, etc.) ?
Total Quantity:
Description:
SITE MAP
PERMIT SECURITY
LICENSE
INSURANCE
LETTER
WAIVER ADDITIONAL FEE
ROUTE MAP
Yes
No
Yes
No
Description:
Yes
No
Yes
No
Department of Buildings (DOB): 312-744-3449
Department of Cultural Affairs and Special Events (DCASE) (312) 744-3315
If your event includes vaccines, you are responsible for hiring ONLY the
Illinois Department of Public Health (IDPH) or Chicago Department of
Public Health (CDPH) to administer the vaccines. You will be required to
obtain and submit a signed letter of support from the IDPH or CDPH
verifying their involvement as well as a safety and clean-up plan.
Vaccinations
CORPORATE SPONSORS,
MERCHANDISE, AND
PROMOTIONAL VEHICLES
Sales, sampling or giveaways of food, non-alcoholic beverages,
or merchandise may require separate permits from the City of
Chicago prior to Park District approval of the request. Sale of
goods and/or services must comply with (35 ILCS 120/)
Retailers’ Occupation Tax Act.
The environmental impact of any merchandise that is
distributed should be minimized. Merchandise should be
packaged in environmentally responsible material.
Are you requesting to sell, sample and/or giveaway
merchandise at your event?
To Sample and/or Give Away
To Sell
If you selected yes, please select ALL that apply.
To Event Participants ONLY
To the General Public
Vehicles are only allowed on Park District property (excluding
designated parking spaces) when a Delivery or Parking pass
has been issued.
Parking and/or driving vehicles on grass, athletic fields,
beaches, is prohibited. No parking and/or driving on
recreation courts, service roads and pathways without vehicle
passes. (See Appendix C for more information.)
Will your event include promotional vehicles?
Total Quantity:
WATER BASED ACTIVITIES
If your event occurs on a beach or near a body of water, you may
be required to have park district lifeguards present; additional
fees apply. in addition when you apply for a special event permit
that includes a water based activity you will be required to
submit an application for approval of a marine event (form cg-
4423) to the coast guard.
MSU Chicago Waterways Division 630-986-2155
Please plan accordingly by submitting all appropriate paperwork
(including the letter of support from the Park District) to the U.S. Coast
Guard at least 60 days prior to your event day see Fee and Document
Deadlines on p. 15). A copy of all permits issued by the U.S. Coast Guard
must be submitted to the Park District prior to your event; otherwise,
late fees may apply
Are you planning on including activities that take place in
lake michigan or another body of water your event?
Number of Participants:
Description:
For information regarding the marine event permitting
process please refer to the U.S. Coast Guard website or
contact the MSU Chicago Waterways Division.
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE
10
Will your event include sponsors that will make either in-kind or
monetary contributions for the purpose of conducting this
event?
Description:
Corporate sponsors means the individual or company that
provides this support and is separate from the event producer
/ production company and / or sponsoring organization.
SITE MAP
PERMIT SECURITY LICENSE
INSURANCE
LETTER
WAIVER ADDITIONAL FEE CONTRACT OR PLAN
ROUTE MAP
Yes
No
Yes
No
Yes
No
If you selected yes, please select ALL that apply.
Description:
Yes
No
FIREWORKS AND
PYROTECHNICS
Additional permit and approvals from other government
agencies, insurance, and other documents may be required as
determined by the Park District.
Proof of compliance with the Illinois Pyrotechnic Operator Licensing
Act must be attached to this application. (See Appendix C for more
information.)
Will your event include any pyrotechnic devices?
Pyrotechnic Company:
Contact Name:
Contact Phone:
Yes
No
Onsite Contact Phone:
Onsite Contact Name:
Description:
ALCOHOL
There are a lot of requirements involved in PERMISSION to serve or
sell alcohol at your event so please plan accordingly by submitting
all appropriate paperwork (including a letter of support from the
Park District provided by and/or requested from the Permit
Coordinator to DCASE at least 60 days prior to your event day.
The alcohol must be provided by a company that is properly
licensed by the State of Illinois Liquor Commission, and the City of
Chicago Department of Business Affairs and Licensing.
Additionally, a City of Chicago Special Event Liquor License
issued by DCASE is required. If you’re applying for a City of
Chicago Special Event Liquor License with DCASE, then your
DCASE application package must include the Chicago Police
District Commander’s and local Alderman’s review letters. Both
the District Commander and Alderman need time to review
your plan and may make recommendations to your event plan
to ensure participant and public safety. It is your responsibility
to submit the required documentation/information to the
appropriate Chicago Police District Commander and Alderman
office a minimum of 45 days prior to your event, however, the
Park District suggests that you submit your paperwork to
DCASE more than 60 days prior to your event to ensure timely
processing and adherence to Park District deadlines (refer to
Fees and Deadlines on page 18 & 21).
Liquor liability and contingent liquor liability insurance are
required in the amount of $1,000,000 per occurrence and
$2,000,000 aggregate naming the Chicago Park District as
additional insured.
A security plan is required for all events including alcohol
PLEASE READ CAREFULLY.
A licensed security company is required at all events with alcohol
service and/or sales.
Are you requesting permission to serve, host, sample,
and/or sell alcohol at your event?
IF YOU SELECTED YES, PLEASE SELECT ALL THAT APPLY.
Sell/Sales
Host, Serve, and/or Sample
Which of the following are you requesting to distribute
alcohol to?
To the General Public
To Event Participants ONLY
Please select the types of alcohol you are requesting
permission to distribute at your event.
Wine
Beer
Spirits
The alcohol will be provided by a company that is
properly licensed by the State of Illinois Liquor
Commission, and the City of Chicago Department
of Business Affairs and Licensing?
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 11
Alcohol Service : Alcoholic beverages served at your event at no charge
and/or sampling of alcoholic beverages at your event at no charge
Alcohol Sale: Serving/Selling alcoholic beverages at your event for a charge.
SITE MAP
PERMIT
SECURITY
LICENSE
INSURANCE
LETTER
WAIVER ADDITIONAL FEE CONTRACT OR PLAN
ROUTE MAP
I agree
Yes
No
ANIMALS, EXHIBITIONS,
& PETTING ZOOS
Animals may be allowed on Park District property if the following
conditions are satisfied:
(1) proof of insurance and endorsement, (2) proof of ownership, (3)
vaccination records, and (4) all documentation and payment must
comply with the Fees and Deadlines. (See Appendix C for more
information.)
All petting zoos must be registered with the State of Illinois and certified by
the United States Department of Agriculture. All animal exhibitions must be
licensed by the City of Chicago Department of Business Affairs and
Consumer Protection. Animals/petting zoos may be added to any event
permit level at a cost of $150. All requests are subject to the approval of the
Park District and must comply with section 4-384 010 through 4-384-170 of
the Chicago Municipal Code.
Do you plan to include animals, exhibitions, and/or
petting zoos at your event?
Yes
No
Description:
MAINTENANCE
Organizers are responsible for cleaning and maintaining the site throughout the duration of the permit. The Chicago Park District does
not guarantee the availability of cans / liners at the site. Please plan accordingly.
Permittee is responsible for all costs incurred by the Park District arising from emergency repairs / maintenance due to the Permittee’s
activities in order to return the site to a clean, sightly, and safe condition.
DESCRIBE THE WASTE MANAGEMENT/TRASH/RECYCLYING REMOVAL AND MAINTENANCE PLAN BELOW.
Written description prepared by the event organizer, of Park District maintenance staff or a professional trash hauler will remove refuse/recyclables before,
during and after the event from Park District property in a safe and legal manner. The plan should also detail materials that will be recycled or composted
and plan to provide sufficient collection infrastructure.
TRANSPORTATION
Explain how participants/spectators will get to and from the proposed event location. As a green initiative, the Park District recommends
you inform event participants/ spectators of alternative modes of transportation that will reduce traffic congestion such as the bus, train,
bicycle, car-pooling, shuttles, etc. Visit www.transitchicago.com for more information about public transportation alternatives.
Your description must identify proposed parking locations with recommended routes, public transportation modes and routes, and alternative modes of
travel. You must also describe how you will inform participants/ spectators about appropriate travel recommendations that will easily and safely guide them
to your proposed event location. If you are planning a walk/run event, please provide sufficient time for registration. Parking is not allowed on Park District
property other than at parking lots and designated street parking. Vehicle passes are granted for set-up and tear-down of equipment and supplies only.
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE
12
SECURITY SERVICES AND MEDICAL SERVICES
REQUIRED FOR EVENTS WITH 500+ TOTAL ATTENDANCE AND/OR EVENTS THAT INCLUDE ALCOHOL.
Depending on the size and activities of your proposed EVENT, the Park District may require the presence of security personnel. Additionally, the City of
Chicago may require security services or make revisions to your security plans. Furthermore, you are responsible for all costs directly and indirectly related
to security services and will reimburse the Park District and/or the City of Chicago for any costs incurred by the Park District and/or the City of Chicago.
Please note: all security plans must be approved by the Park District Director of Security or his/her designee. Additional information may be requested
upon review of any and all security plans.
HAVE YOU MADE PROVISIONS FOR ON-SITE SECURITY SERVICES?
PLEASE PROVIDE THE INFORMATION REQUESTED BELOW.
CONTACT PHONE:
SECURITY COMPANY:
CONTACT NAME:
EMAIL ADDRESS:
ONSITE CONTACT NAME:
ONSITE CONTACT PHONE:
HAVE YOU MADE PROVISIONS FOR ON-SITE MEDICAL SERVICES?
PLEASE PROVIDE THE INFORMATION REQUESTED BELOW.
YesNo
CONTACT PHONE:
MEDICAL COMPANY:
CONTACT NAME:
EMAIL ADDRESS:
ONSITE CONTACT NAME:
ONSITE CONTACT PHONE:
YesNo
EMAIL THE PDF SITE MAP ALONG WITH THE COMPLETED APPLICATION TO
SEE MORE INFORMATION ON SUBMITTING THE FORMS ON PAGE 14.
HOW TO CREATE A
SITE MAP
GO TO THE
GOOGLE MAPS WEBSITE
AND SIGN INTO YOUR GOOGLE
ACCOUNT.
CLICK THE HAMBURGER ICON IN THE
TOP LEFT CORNER.
IN THE OPTIONS MENU, CLICK "YOUR
PLACES".
CLICK THE "MAPS" TAB ON THE TOP
RIGHT CORNER OF THE MENU. THEN
SELECT THE "CREATE MAP" BUTTON.
ENTER THE PARK NAME OR ADDRESS IN
THE SEARCH BAR.
USING THE "ADD MARKER" TOOL OR
"DRAW A LINE" TOOL ON THE TOOLBAR
AT THE TOP, PLACE THE LOCATION OF
EACH FEATURE ON THE MAP.
AFTER PLACING A MARKER OR DRAWING
A DESCRIPTION BOX WILL BE
PROMPTED. ENTER A LABEL FOR EACH
ITEM IN THE DESCRIPTION BOX.
HOVER OVER THE LABEL NAME ON THE
SIDEBAR AND CLICK ON THE "PAINT
ICON" THAT APPEARS. ASSIGN EACH
POINT A UNIQUE COLOR OR ICON.
WHEN FINISHED CLICK ON THE THREE
DOTS ICON AT THE TOP RIGHT OF THE
SIDEBAR NEXT TO THE MAP TITLE.
SELECT "PRINT MAP".
IN THE PRINT MAP MENU DIALOGUE
BOX ADJUST EACH FIELD TO:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
PAPER SIZE: TO "TABLOID (11" X 17")"-
ORIENTATION: PORTRAIT -
OUTPUT TYPE: PDF.
THEN CLICK THE "PRINT" BUTTON.
THE MAP WILL OPEN AS A PDF FILE.
DOWNLOAD AND SAVE THE PDF TO YOUR
COMPUTER.
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 13
Attach a site map or create a site map below that indicates the location of the following: all sources of amplified sound
and direction of sound; tents and canopies with sizes; stages, promotional vehicles, inflatables, portable toilets,
dumpsters, fences & barricades, generators, and other structures; proposed driving paths for all equipment and supply
vehicles; location of vehicles you wish to retain on Park District property during the shoot; and proposed street closures.
All Site Maps are subject to the approval of the Park District.
SITE MAP
AMPLIFIED SOUND
STAGES & PLATFORMS
INFLATABLES
OTHER STRUCTURES
GENERATORS
VEHICLES
PORTABLE TOILETS
DUMPSTERS
STREET CLOSURES
FENCING & BARRICADES
OTHER EQUIPMENT
TENTS, CANOPIES, & MEMBRANES
MAP KEY
SIGNATURE
SIGNED AND DATED YOUR APPLICATION?
ATTACHED YOUR SITE MAP?
PROVIDED ALL DOCUMENTS AND INFORMATION REQUESTED THROUGHOUT THE APPLICATION?
PAID THE $35 APPLICATION PROCESSING FEE?
HAVE YOU?
By signing this Special Event Permit reservation application, I acknowledge that I have read and agree to
abide by all Chicago Park District permit rules and regulations, including the cancellation policy. I also
agree that I am solely responsible for the actions and conduct of my guests, invitees, participants,
spectators, contractors and for assuring compliance with all applicable rules and regulations pertaining to
my permit. I understand and agree that my security deposit shall be forfeited for any violation of this
agreement.
I hereby assume all responsibility for and agree to indemnify, save and hold harmless, and at the Chicago
Park District’s option, defend the Park District, its Commissioners, officers, employees, volunteers,
contractors and agents (collectively, the “Indemnitees”) against any losses, claims, damages, liabilities,
actions, suits, proceedings, costs or expenses that the Indemnitees may suffer, incur or sustain or for which
it or they may become liable resulting from, arising out of or relating to any negligence or intentional
misconduct by myself as applicant, and any guests, invitees, participants, spectators, including any officers,
employees, contractors, agents or persons under a sponsoring organization’s control in connection with
this permit. My obligation to indemnify the Park District Indemnitees shall survive the expiration or
termination of this permit.
I do solemnly swear that all answers given and statements made on this application are full and true to the
best of my knowledge. I am 18 years of age or older and I have read the terms and conditions set forth in
this document and the Chicago Park District Code and agree to abide by them.
NAME OF APPLICANT (PLEASE PRINT)
SIGNATURE OF APPLICANT (PLEASE PRINT) DATE
Thank you for completing your Special Event Permit Application. Before you submit your application
to the Chicago Park District, please make sure that the following steps have been completed:
OR DOWNLOAD THE FORM, SAVE THE COMPLETED FORM, THEN SUBMIT VIA EMAIL.
WE CANNOT ACCEPT FILES SENT VIA GOOGLE DRIVE, GOOGLE DOCS, OR
OTHER LINKS. APPLICATIONS MUST BE PDF FILES ONLY.
OR SUBMIT BY FAX TO:
312-742-5339
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE
14
PLEASE NOTE: BY CLICKING THE BUTTON BELOW THE APPLICATION WILL NOT BE AUTOMATICALLY
SUBMITTED. CLICKING THE LINK WILL OPEN YOUR EMAIL TO SUBMIT THE APPLICATION AS AN ATTACHMENT.
OPEN EMAIL
APPENDIX B. PERMIT APPLICATION PROCESS
APPENDIX A. SUBMITTING YOUR SPECIAL EVENT PERMIT APPLICATION
DEPT. OF REVENUE
SOLDIER FIELD
359 E. McFetridge Dr.
Chicago, IL 60605
Phone: (312) 763-6710
Fax: (312) 742-5339
TTY: (312) 747-2001
NORTH REGION
NORTH REGION OFFICE
6601 N. Western Ave.
Chicago, IL 60645
Phone: (773) 262-8658
CENTRAL REGION
CENTRAL REGION OFFICE
100 N. Central Park Ave.
Chicago, IL 60624
Phone: (312) 746-5962
SOUTH REGION
SOUTH REGION OFFICE
3344 W. 71st St.
Chicago, IL 60629
Phone: (312) 747-7661
1. Visit www.chicagoparkdistrict.com/permits-rentals. Purchase the $35.00,
“2024 Permit Application Fee.” This payment is valid for 3 business days and
secures your spot in the processing queue.
2. After your payment of the “2024 Permit Application Fee,” you have 3 business
days to complete and submit this application. Include the Receipt Number for
your “2024 Permit Application Fee” payment with your application and submit
your application electronically (See information on page 14). Incomplete
applications will not be processed, be re-entered in the processing queue as of
the date/time they are submitted correctly.
Intake of applications for 2024 begins on Friday, November 3, 2023 at 9:00 a.m. The
online payment of the “2024 Permit Application Fee” is the only method to enter the
processing queue that will be honored on November 5, 2023. In-person payment of
the “2024 Permit Application Fee” will be available beginning Monday, November 6,
2023 at the offices listed above.
3. Upon receipt of Special Event Permit Application and payment of “2024
Permit Application Fee,” the Park District will review your application.
Submitting or paying your application “2024 Permit Application Fee” does not
grant you a permit or confirmation to conduct your planned event.
After a minimum 14 business days the Park District will send an email (using the
email address you provided) regarding the status of your application. If the Park
District conditionally approves the permit application, the email will include a
link to your pending permit which indicates additional fees and other
requirements with deadlines for receipt of documents in order for your
application to be completely approved
The Park District reserves the right to require additional information or
documentation regarding the applicant, applicant’s company, sponsoring
company/organization, co-sponsors, event participants, event vendors, event
activities or the event itself. Moreover, the Park District may postpone
approval/pending approval of permits until receipt of additional information or
documentation. Failure to submit requested information or documentation in a
timely manner may be cause for denial of a special event permit application.
4. Applicants must submit two documents to satisfy the insurance requirements:
(1) a
“Certificate of Insurance in the amount of $1,000,000.00 worth of General Liability coverage that names the Chicago Park District as
additional insured on a primary, non-contributory basis” must be submitted for the event and the date(s) of all set-up and tear-down for such
event occurring on Chicago Park District property; and (2)
an Endorsement issued under their General Liability policy of insurance for the
event that reflects that the Chicago Park District is an additional insured for the event.
Your permit will not be issued if both the Certificate of Insurance and the Endorsement have not been received and approved 48 hours prior to an
event set-up. NO EXCEPTIONS.
Additional insurance requirements apply based on proposed activities. Applicants assume all responsibility for and hereby agree to indemnify and hold
harmless the Chicago Park District, its Board of Commissioners, officers, agents and employees against any losses, damages, liabilities, actions suits,
proceedings, costs or expenses that the Chicago Park District may incur or sustain or for which it may become liable (including, but not limited to,
personal and bodily injury to, or death of, persons or damage to property) resulting from, arising out of or in any way relating to the event. The
obligation to indemnify and hold harmless the Chicago Park District will survive the termination or expiration of the Permit.
The review and approval of a Special Event Permit application is coordinated through the Department of Revenue of the Chicago Park District
(hereinafter “Park District”). Any Location below can accept applications beginning November 6, 2023.
APPLICATIONS CAN ALSO BE ACCEPTED VIA EMAIL TO [email protected] BEGINNING NOVEMBER 3, 2023.
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 15
APPENDIX C. RULES AND REGULATIONS
5. Some events must also complete the Department of Cultural Affairs and Special Events Special Event Permit Package (Visit
www.cityofchicago.org/specialevents or call 312-744-3315 to receive a copy of their Permit Package).
6. Applicants are required to secure and submit to the Chicago Park District, a minimum of 15 days for Event 1-2, Commemorative and
Promotion Level Permits or 30 days for Event 3-5 and Festivals/10,000+ Level Permits prior to the reservation start date, all necessary permits,
licenses and approvals from the City of Chicago, the State of Illinois and the United States of America.
7. Once all the Park District’s requirements have been fulfilled, including receipt of all requested documents (including those of all applicable
City, State, and/or Federal agencies) and full payment, the Chicago Park District will issue its Special Event Permit for the event.
8. PLEASE NOTE: Costs incurred promoting and marketing events prior to the issuance of an approved Special Event Permit from the Chicago
Park District and changes/modifications relative to the event from the Chicago Park District and/or DCASE and other City of Chicago
departments are at the sole expense and risk of the Event Organizer.
All events and the applicant’s staff working the event including But not limited to, volunteers, guests, vendors, concessionaires
and exhibitors are subject to and must abide by all local, state, and federal codes, rules, regulations, ordinances, statutes, and
laws including those of the Chicago Park District, the City of Chicago, and the State of Illinois.
A summary of some of the Park District’s Event Rules and Regulations can be found below.
Failure to adhere to the Park
District’s rules and regulations, including those that follow, may result in a fine and/or denial of the current and/or future
permit requests. Lastly, see page 27 for a listing of common violations and their respective penalty.
AMENDMENTS OR REVISIONS
It is the responsibility of the applicant to properly inform the Park District in writing of any and all revisions that the applicant would like to
make to the original application or permit. The applicant must immediately inform the Park District of the need for a revision to the original
application or permit. All revisions must be made in writing and are subject to the review and approval of the Park District. Revisions may
result in additional fees.
AMENITIES AND EVENT FEATURES
The Park District does NOT provide amenities and event features such as portable toilets, inflatables, sound systems, stages, tables, chairs,
tents, canopies, fencing or other equipment. Further, the applicant or event organizer is responsible for all costs directly and indirectly
related to providing amenities and event features.
Amenities and event features require approval from the Park District.
Costs incurred in acquiring necessary permits, certifications, plans, insurance, and all other documentation, as required by the Chicago Park
District, the City of Chicago and the State of Illinois, are at the sole expense and risk of the applicant or event organizer.
AMPLIFIED SOUND
Amplified sound must be directed away from residences and must comply with section 8-32-070 of the Chicago Municipal Code. The
proposed location of the sound system, direction of sound and location of all speakers must be identified on your Site Map.
All requests for amplified sound must be approved by the Chicago Park District and comply with section 8-32-010 through 8-32-170 of the
Chicago Municipal Code
ASSIGNMENT
Permit Applications and Permits are not assignable and are non-transferable.
AID/WATER STATIONS
Basic and expanded aid/water stations on Park District property require a permit. See page 6 for allowable features. Additional fees apply.
Animals may be allowed on Park District property if the following conditions are satisfied: (1) proof of insurance and endorsement, (2) proof of
ownership, (3) vaccination records, (4) U.S. department of agriculture license and (5) city of chicago business affairs and consumer protection
license. all documentation and payment must comply with the Fees and Deadlines section on PAGE 18 or late fees and/or denial of the
request may result.
All petting zoos must be registered with the State of Illinois and certified by the U.S. Department of Agriculture.
All animal exhibitions must be licensed by the Department of Business Affairs and Consumer Protection and must comply with section 4-
384-010 through 4-384-170 of the Chicago Municipal Code.
Animals/petting zoos may be added to any event permit level at a cost of $150. All requests are subject to the approval of the Chicago Park
District.
ANIMALS, EXHIBITIONS AND PETTING ZOOS
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 16
CANCELLATION
All cancellations must be made in writing.
Cancellations received 90 days prior to the reservation start date will result in a refund of the entire security deposit and a refund of the
permit rental fee less 15%.
Cancellations made less than 90 days prior to the reservation start date will result in a refund of entire security deposit only.
All application fees are non-refundable and non-transferable.
BEACH EVENTS
Proposed activity subject to approval. Generally must be commemorative or athletic in nature; no “picnic” activities allowed.
The Park District makes no guarantee regarding the size, shape, or expected usable area of any particular Site. Factors including, but not
limited to, varying lake water level and/or beach parameters may affect Sites.
If your event occurs on a beach or near a body of water, you may be required to have Park District lifeguards present; additional fees apply.
Events that utilize Lake Michigan (e.g. swimming, paddle boarding, boating, etc.) are required to obtain a permit for used waterway from the
U.S. Coast Guard.
https:\\homeport.uscg.mi
Please be sensitive of the plant life that resides on the beach and in adjacent dunes.
Portable toilets, display vehicles and catering support vehicles must be on pavement in a pre-approved location
Grilling or any type of open flame is prohibited in the sand. Grills must be on pavement in a pre-approved location
Do not disturb, remove or relocate any volleyball pole. Pole removal/replacement service may be requested and is approved based on
availability. Additional fees apply.
Floatation devices of any kind are prohibited in the water. Please be mindful of event giveaways and items for sale.
Snorkeling and scuba diving are prohibited.
Kayaking, paddle boarding and other water sports are allowed only at designated beaches.
Baptisms are required to be hosted before or after swimming hours, and lifeguards are required for an additional fee. Liability insurance is
required.
COMMEMORATIVE EVENTS
Commemorative Events on Park District property require a permit, regardless of location and number of people.
Commemorative Permit Level 1 must not exceed 2 hours in length (including time for set-up, tear-down, deliveries and pick-ups). Allowable
event features include chairs and 1 trellis ONLY.
Commemorative Permit Level 2 must not exceed 4 hours in length (including time for set-up, tear-down, deliveries and pick-ups). Allowable
event features include chairs, 1 trellis, amplified sound, small tents (not to exceed 15’x15’), and small risers/platforms.
Outdoor Special Event Venues (SEV) can be reserved for a Commemorative Event. (Outdoor SEVs include: North Rose Garden, Tiffany
Garden, Lincoln Park Formal and Grandmother’s Gardens, and Waveland Clock Tower.)
Commemorative events may also be hosted on our beaches following the same guidelines as Levels 1 and 2. The Park District recommends
that you plan your ceremony before or after swimming hours in order to reserve the exact location of your choice.
Baptisms are required to be hosted before or after swimming hours, and lifeguards are required for an additional fee. Liability insurance is
required.
Rentals of items such as chairs and tents must be contracted through our Preferred Professionals List. Visit
https://www.chicagoparkdistrict.com/permits-rentals/special-event-venues for the list and more information on our SEVs.
No food/beverage service of any kind is allowed.
Depending on the location, a limited number of vehicle passes may be issued for equipment drop-off/pick-up. No vehicles are allowed to
remain on-site.
The not-for-profit discount is not applicable.
Other restrictions may apply.
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE
17
DISCOUNT REQUESTS
Event 1 without a route, Athletic Training and Commemorative events are not eligible for discounts.
The Chicago Park District reserves the right to request all documents deemed necessary including proof of non-profit status, Form 990s, etc.
to be used in determining which Tier an organization will be assigned to.
In requesting a Non-profit discount the applicant attests that 100% net proceeds shall inure exclusively to the benefit of the sponsoring
organization and not to any private shareholder or person..
Within 365 days after the completion of your event the Chicago Park District at its sole discretion may require the submission of reports and
settlement statements by the applicant and sponsoring organization to substantiate the revenues received and the costs associated with
this event.
If the applicant and sponsoring organization fail to produce documents at the request of the Chicago Park District and/or the documents are
falsified, the applicant will be responsible for payment of 100% of the permit rental fee and all applicable penalties (refer to Addendum D,
Penalties for Permit Violations page 27). In addition, The Chicago Park District may deny future Special Event Permit requests if an
outstanding balance exists (Chicago Park District Code, Chapter VII, Section C).
NON-PROFIT DISCOUNTS ARE APPLIED TO THE BASE FEE ONLY.
Discount amount will be determined using an organization’s annual income following the table below.
INCLEMENT WEATHER
The Park District reserves the right to cancel or relocate an event due to poor weather and/or Water conditions prior to or on the day of the
event.
No rain dates will be issued. Refunds will not be granted for a cancellation or relocation due to inclement weather or water conditions.
The Chicago Park District observes a predetermined snow/ice removal route to clear prioritized driveways, paths and areas. Many spaces are
not serviced. There are limited resources and the Chicago Park District is not able to clear undesignated driveways, paths/areas or to disrupt
the regular schedule for a privately organized event. Please be advised that, in the event of snow/icy conditions, your event participants are
utilizing Chicago Park District paths, trails and open areas AT THEIR OWN RISK.
FEE & DOCUMENT DEADLINES
GARBAGE/TRASH/RECYCLING CLEAN-UP
Event organizers are responsible for cleaning and maintaining the site throughout the event. The Chicago Park District does not guarantee
the availability of cans/liners at your event site; please plan accordingly by providing your own or hiring a professional trash hauler.
Dumpsters must be placed on a hard surface such as asphalt or concrete or other surface approved by the Park District in writing.
Dumpsters must not be placed on grass, athletic fields or beaches.
GRILLING
Grilling must be confined to enclosed metal containers and hot coals must be cooled or doused with water after use and must be disposed
of in red coal containers.
Disposing of coals on grass, at the base of a tree or at any other location is strictly prohibited.
If your event plans to use grills to prepare/cook food, please indicate on page 9.
Inflatable rides/devices must be monitored by an adult (18 years and older) at all times.
At NO time shall the ride/device be left unattended.
Inflatable rides/devices are provided at the sole risk and liability of the applicant.
INFLATABLES
FOOD AND NON-ALCOHOLIC BEVERAGES
Use of paper, compostable biodegradable, recyclable products or other environmentally responsible materials when serving food and non-
alcoholic beverages is preferred. If using paper products, these products should contain recycled content.
Glass, single use plastic and polystyrene (Styrofoam) containers or cups are not allowed. Every effort should be made to minimize food waste
and/or compost food waste from the event.
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE
18
EVENT HOURS
Events are restricted to the public hours of the park. Park hours are from 6:00 a.m. to 11:00 p.m. unless otherwise posted.
If access to the park is necessary for set-up or tear-down either before or after public hours, then the applicant may be subject to an hourly
rental rate of $450, if approved.
DRONES
Drones must be operated by a licensed and certified FAA pilot according to the FAA Small Unmanned Aircraft Systems (UAS) Regulations
(Part 107) FOR DRONE OPERATION RULES AND REQUIREMENTS.
No person shall, without a permit bring, land or cause to ascend or descend or alight within the Park District, any airplane, helicopter, flying
machine, balloon, parachute or other apparatus for aviation pursuant to chapter 7, section c, 3 of the chicago park district code.
PAYMENT
Payment may be made by cash, business, organization or personal check, cashier’s check, money order, Visa, Master Card, Discover and
American Express.
Business, organization and personal checks are accepted up to 14 days prior to event start date. Per “Fee and Document Deadlines,”
payment made after posted due date may incur a late fee.
Personal checks require a state issued ID and phone number. Make checks payable to “Chicago Park District.”
PORTABLE TOILETS
All portable toilets must be located on a hard surface, which may include asphalt, concrete, or plywood. All portable toilets must be clearly
identified on the Site Map (refer to page 8) and the location must be approved by the Park District prior to delivery. See Addendum F for
Accessibility Guidelines
PROHIBITED ACTIVITIES
Pursuant to Chapter VII, section B, 6 of the Code of the Chicago Park District, no bonfires or open flames are allowed.
Parking and/or driving vehicles on grass, athletic fields, beaches, IS PROHIBITED. NO PARKING AND/OR DRIVING ON recreation courts,
service roads and pathways without vehicle passes. (SEE APPENDIX C.23 FOR MORE INFORMATION).
Please refer to the Code of the Chicago Park District for other prohibited activities at www.chicagoparkdistrict.com.
Balloons or similar items may not be released.
Dunk tanks and water slides are not allowed.
No cannabis derived products are to be consumed, promoted through signage, sampled or sold.
Tobacco, e-cigarette or vaping service and sale is prohibited.
Additional permit and approvals from other government agencies , insurance, and other documents may be required as determined by the
park district.
Proof of compliance with the Illinois Pyrotechnic Operator Licensing Act and Illinois Fireworks Use Act must be attached to this application.
No person shall without a permit use, display, fire discharge, or set off any rocket, cracker, torpedo, or other fireworks, or any substance of any
explosive or pyrotechnic nature within the Park District, unless a permit has been issued pursuant to Chapter VII, Section B, 16.
PYROTECHNICS
SECURITY DEPOSIT
If you are applying for more than one Special Event Permit, separate security deposits must be submitted for each event, even if the
applicant is the same.
For events utilizing multiple locations within the Park District a security deposit is required for each location.
The Park District will conduct a post-event review and if all rules and regulations have been observed and the park is returned in a clean
condition without damage, then the entire security deposit will be submitted for processing within 30 business days after the event.
Circumstances where the Park District may retain a portion or all of the security deposit include: 1) damage to park property; 2) additional
cleanup costs; 3) operation of vehicles on grass, athletic fields or beaches; 4) misuse of park facilities; 5) grilling in prohibited areas; 6) leaving
event equipment on park property Before or after the Permit tear-down time; 7) misrepresenting in this application or correspondence, the
event attendance features, activities or plans; and 8) failure to abide by all local, state, and federal laws, statutes, ordinances, rules,
regulations, codes and executive orders including those of the Park District, the City of Chicago, and the State of Illinois.
Applicant agrees to reimburse the Park District for any costs for clean-up, restoration and permit violation fines that exceed the amount of
the security deposit.
Applicant is responsible for ensuring that all staff, participants, spectators, guests, vendors, concessionaires and exhibitors abide by all
applicable. rules. The applicant further understands that failure to comply may result in revocation of the permit and forfeiture of the security
deposit.
POLICE COMMANDER REVIEW LETTER
Any event that features Street/Sidewalk Closures or Alcohol Sale must secure a Chicago Police District Commander’s approval via dcase
application. The letter template can be found in the City of Chicago Department of Cultural Affairs and Special Events Application Package.
The event organizer is solely responsible for submitting the required documentation/information and obtaining the appropriate Police
District Commander’s Signature on the Commander’s Letter. A signed copy must be submitted to the Chicago Park District in order for a
Special Event Permit to be approved. Failure to submit the Commander’s Letter may be cause for denial of specific features of a special
event permit or denial of a special event permit in its entirety.
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NOTICE OF HUMAN TRAFFICKING
If this event is open to the general public (e.g., ticketed purchase or not), Applicant acknowledges the requirements of the Illinois Human
Trafficking Resources Center Notice Act, as amended, (775 ILCS 50/5d, Act).
Applicant agrees to comply with the statutory Notices required under the Act and the provision to post required Notices in conspicuous and
accessible areas. The Act provides specifics as to the languages and wording required.
A link to such Notices is provided here: https://www.dhs.state.il.us/page.aspx?item=82023
LIFEGUARDS FOR EVENTS USING A BODY OF WATER
If your event occurs on a beach or near a body of water, you may be required to have Park District lifeguards present; additional fees apply.
Events that utilize Lake Michigan (e.g. swimming, paddle boarding, boating, etc.) are required to obtain a permit for used waterway from the
U.S. Coast Guard.
https:\\homeport.uscg.mil
TENTS, CANOPIES, STAGES, AND/OR PLATFORMS
Tents and canopies over 400 square feet or stages and platforms over 2 feet high or with roof or wings are required to be permitted from the
City of Chicago Department of Buildings (DOB), (312) 744-3449.
The event applicant is responsible for any damage caused to park property/facility and must consult Park District staff prior to installation.
In certain locations staking of tents and canopies may be prohibited. In such locations tents and canopies may be approved to be stabilized
with ballasts. The applicant is responsible for all staff costs associated with the installation of tents and canopies (inspection, irrigation, turf
damage, utility locates, etc.), if the request is approved by the Chicago Park District (Refer to Addendum B for more information).
You will be required to submit a letter from the Park District verifying the number and sizes of tents and/or canopies larger than 400 square
feet or stages and platforms over 2 feet high or with roof or wings before DOB will issue a permit. This applicant must request this letter from
the Park District and submit to DOB. Please refer to page 24 to view a sample of the tent/canopy/platform acknowledgement letter.
A copy of all permits issued by DOB must be submitted to the Park District 30 days prior to your event; otherwise, late fees may apply (refer
to Fee and Document Deadlines).
If tents or canopies are used, and the tents or canopies are illuminated, all lighting must be energy efficient lights such as Light Emitting
Diodes (LEDs), compact fluorescent light bulbs, fluorescent, or other energy efficient lighting.
VEHICLES
Vehicles are only allowed on Park District property (excluding designated parking spaces) when a Delivery or Parking pass has been issued.
Any vehicle pass that has been provided to the applicant must be clearly displayed on the dashboard of the vehicle. Any vehicle not properly
displaying the appropriate vehicle pass is prohibited and may result in a permit violation penalty fee, issuance of a warning and/or citation
and/or towed from Park District property.
Driving and parking vehicles on grass, athletic fields and beaches is prohibited, however the Park District may consider granting Vehicle
Passes for the delivery of equipment and supplies for event set-up and tear-down. A Vehicle Pass does not grant permission to park or drive
on grass, athletic fields or beaches.
Parking privileges are for production vehicles only. Passes are granted on a case by case basis; most locations do not have capacity for onsite
parking.
Parking for event staff/participants is available at parking lots and designated street parking, but may also be granted on-site for a limited
number of Production vehicles.
Idling of vehicles is strictly prohibited, except where permitted by the City of Chicago Municipal Code Section 9-80-095.
Use of hybrid, alternative vehicle, electric or other vehicles with a reduced emissions / environmental impact is preferred. Electric or propane
powered golf carts are preferred.
SITE CONDITION
Permittee has examined and knows the condition of the Site and acknowledges that the same is in clean, sightly, and safe condition. The
Park District makes no representations as to the condition of the Site or its fitness for a particular purpose. Permittee accepts the Site “as is.”
Permittee warrants that the Site will be returned to the condition in which it was delivered (collectively, the “Site Condition Baseline”) by the
Permit tear-down time.
Site Condition may be documented by the Permittee. At its sole discretion, the Park District may require a pre-event site visit as a condition
of permit approval.
All costs and fees of damages or repairs necessary to restore the Site to the Site Condition Baseline are the sole responsibility of Permittee. At
the Park District’s sole discretion, if the Park District has both the capacity and availability, Permittee may have the option to hire the Park
District to perform the work. Alternatively, Permittee may hire its own forces to make all repairs and Site restoration, at the sole expense of
Permittee. The Park District must approve (which approval shall not be unreasonably withheld, OR delayed) any scope of work and any
contractors, labor, etc. hired by Permittee prior to any restoration and repair.
Permittee is responsible for all costs incurred by the Park District arising from emergency repairs due to the Permittee’s activities in order to
return the site to a clean, sightly, and safe condition for the duration of the permittee’s event or any subsequent event.
Permittee is responsible to pay all invoices arising from repairs and/or restoration within 30 days of receipt of invoice from Park District or
any Park District contractors.
SPECIAL EVENT PERMIT
A copy of the Special Event Permit must be present on-site for inspection.
Vendors that minimize their environmental impact, sustainable product vendors and/or local vendors are preferred.
Vendors should reduce the amount of packaging that they bring onsite and use sustainable packaging and/or products whenever possible
(i.e. compostable or recyclable – polystyrene / Styrofoam, single use plastic, and glass are not allowed).
Vendors should recycle, reuse or compost all possible materials.
VENDORS
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SIGNAGE
Fastening or attaching any rope, sign, banner, flyer or other object to any tree, shrub or park feature on Chicago Park District property is
strictly prohibited.
All proposed signage (including notification postings along athletic routes) must be approved in writing by the Chicago Park District prior to
Installation.
APPENDIX D. PERMIT LEVELS, FEE SCHEDULE, AND DOCUMENT DEADLINE
Athletic Training Permits are non-exclusive permits that are typically issued boot camps, fitness classes, marathon training, and other
recurring athletic training programs. Each permit is valid for the calendar year. Each location requires a separate application. Permit rental
fees are charged in 2 hour increments.
Commemorative Level Permits are typically issued for ceremonies such as weddings, baptisms and dedications.
Event 1-6 Permits are based on the number of expected attendance.
Alcohol Service ONLY: Alcoholic beverages served at your event at no charge and/or sampling of alcoholic beverages at your event at no
charge
Route for run, walk, bike, or other activity in which participants will be following a course (e.g. a parade or procession).
Promotional Permits are typically issued for events that are open to the public and engage individuals with the intent to publicize a product,
brand, company, organization, or cause so as to increase sales or public awareness.
SPECIAL EVENT PERMIT LEVELS AND ADD-ON DEFINITIONS
SPECIAL EVENT PERMIT FEE SCHEDULE AND DOCUMENT DEADLINE
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DOB: means the City of Chicago’s Department of Buildings.
ENDORSEMENT: means the document issued by your insurance carrier that amends the insurance policy to afford the coverage identified in
the issued certificate. [See pages 15, 23 and 24]
EVENT PRODUCER/PRODUCTION COMPANY: means an individual or company that is producing/organizing the event either on their own
accord or as a hired contractor on behalf of another organization (i.e., sponsoring organization). [See page 4]
OEMC: means the City of Chicago’s Office of Emergency Management and Communication.
ON HOLD: means the event status Assigned when documents and/or fees are past due. The event application is considered denied until fees
are submitted and all documents are submitted and approved.
PERMIT PENDING NOTIFICATION: indicates that the date and location requested is available and the required fees, documents and steps
necessary to receive an approved Park District Special Event Permit are identified in the notification.
PROMOTIONS: events that are open to the public and engage individuals with the intent to publicize a product, brand, company,
organization, or cause so as to increase sales or public awareness.
RESERVATION: means the dates set aside for your event inclusive of set-up and tear-down days and/or hours.
SAMPLING: means the distribution of food, beverage or merchandise from a vendor or corporate sponsor to event participants or the
general public at no charge. This does not include food, beverage or merchandise distributed from the event organizer or sponsoring
organization.
SPECTATOR: means a person who attends the event (within the event footprint) as an on-looker or observer.
SPONSORING ORGANIZATION: means the organization that is hosting the event. The sponsoring organization is not the event
producer/production company that may be hired by the sponsoring organization to produce/organize the event. [See page 4]
TENT: means a temporary structure covered with canvas or similar lightweight material and enclosed on one or more sides, and it is
supported by poles, stakes, beams, ropes or cables (non-combustible). [See page and Addendum B]
TRASH/RECYCLING REMOVAL PLAN: means a written description prepared by the event organizer, of Park District maintenance staff or a
professional trash hauler will remove refuse/recyclables before, during and after the event from Park District property in a safe and legal
manner. The plan should also detail materials that will be recycled or composted and plan to provide sufficient collection infrastructure.
VEHICLE: means any equipment used for transporting people or goods including but not limited to cars, trucks, vans, scissor lifts, fork lifts,
etc.
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APPENDIX E. TERMS AND DEFINITIONS
The General Definitions are for terms often referred to throughout the Permit Application and permit process.
APPLICANT: means the individual or entity who submits an application for a Chicago Park District Special Event Permit.
CANOPY: means a temporary portable structure covered with canvas or similar lightweight material and open on all sides. It is supported by
poles, stakes, beams, ropes or cables (non-combustible). [See page 6 and Addendum B]
CDOT: means the City of Chicago’s Department of Transportation.
CLUSTER: Chicago Park District Parks are assigned a cluster Number based on variables such as demand, amenities, and location. For a list
of parks and their assigned cluster, see Addendum H on page 29. Or Click
Here
CORPORATE SPONSOR: means the individual or company that provides support and is separate from the event producer/ production
company and/or sponsoring organization. (See page 7)
CORPORATE SPONSORSHIP: means support, either financially or in-kind (products/services), given to an event.
DCASE: means the City of Chicago’s Department of Cultural Affairs and Special Events.
DENIAL NOTIFICATION: indicates that (i) the Special Event Permit Application is incomplete, (ii) the applicant has previously damaged Park
District property, (iii) the applicant made misrepresentations, (iv) the applicant has an outstanding balance, (v) the event date/location
conflicts with a previously scheduled event, or (vi) the event violates the Code of the Chicago Park District, or the laws, rules, and/or
regulations of the City of Chicago, State of Illinois and/or Federal laws/ordinances.
GENERAL DEFINITIONS
ADDENDUM A: INSURANCE CERTIFICATE AND ENDORSEMENT
Applicants assume all responsibility for and hereby agree to indemnify and hold harmless the Chicago Park District, its Board of
Commissioners, officers, agents and employees against any losses, damages, liabilities, actions suits, proceedings, costs or expenses
that the Chicago Park District may incur or sustain or for which it may become liable (including, but not limited to, personal and bodily
injury to, or death of, persons or damage to property) resulting from, arising out of or in any way relating to the event. The obligation to
indemnify and hold harmless the Chicago Park District, its Board of Commissioners, officers, agents and employees will survive the
termination or expiration of the Permit.Please refer to the insurance requirements listed on page 15 of this application and below. We
suggest that you provide your insurance broker/agent with a copy of these requirements and request that they provide Certificates of
Insurance complete with copies of all required Endorsements. Forward documents to the Department of Revenue via e-mail, fax or
mail. Your permit will not be issued without these documents.
Applicants must submit two documents to satisfy insurance requirements.
NOTE: “Chicago Park District, and members of the Chicago Park District Board of Commissioners, and the officers, agents, and
employees of the Chicago Park District, individually and collectively” must be listed as an additional insured.
Cancellation Language: The Certificate of Insurance MUST provide 30 days notice of cancellation, except 10 days notice for non-payment of
premium.
Please reference EVENT NAME on insurance certificate, if applicable.
1. Certificate of Insurance in the amount of $1,000,000.00 General Liability coverage, including coverage for real and personal business
property damage while the permit applicant is in possession of or occupying Chicago Park District property. This policy shall name the
Chicago Park District as additional insured on a primary, non-contributory basis and must be submitted for the event and the date(s) of
all preparation for such event occurring on Chicago Park District property.
Endorsement must include reference to the Policy Number and the Insured as they appear on the Certificate
Additional Covered Party: Name of Person or Organization: Chicago Park District, and members of the Chicago Park District Board, and the
officers, agents, and employees of the Chicago Park District, individually and collectively.
Primary Insurance: The Endorsement must state that coverage afforded by this endorsement shall apply as Primary. Other insurance
maintained by the Chicago Park District shall be excess only and not contributing with the insurance provided under this policy.
If the Certificate Or Endorsement is not received 48 hours prior to the event, a permit may not be issued.
A sample Endorsement (Exhibit A-1) can be found on page 24.
2. Endorsement issued under their General Liability policy of insurance, including coverage for property damage while property is
occupied by the permittee for the event that reflects that the Chicago Park District is an additional insured for the event.
*NOTE: If your insurance company will not write an Endorsement due to
the way the policy is written, please contact the Chicago Park
District Risk Management Office at (773) 947-0715. The Chicago Park District maintains the right to modify, delete, alter or change these
requirements.
The Chicago Park District’s preferred insurance provider is Rolei Financial Services. Please feel free to contact them for your insurance
requirements at (312) 654-8200.
Your permit will not be issued if
both the Certificate of Insurance and the Endorsement have not been received.
Certificate holder may be listed on certificate as:
Chicago Park District
Attn: Department of Revenue
4830 S. Western Ave
Chicago, IL 60632
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 23
ADDENDUM A: INSURANCE CERTIFICATE AND ENDORSEMENT (CONTINUED)
In the amount of $1,000,000.00 General Liability coverage,
including coverage for real and personal business property
damage while the permit applicant is in possession of or
occupying Chicago Park District property.
This policy shall name the Chicago Park District as additional
insured on a primary, non-contributory basis
Certificate holder listed as Chicago park district with the
address listed on previous page.
Policy dates must cover the dates the applicant is in
possession of or occupying chicago park district property.
EXHIBIT A-1: SAMPLE CERTIFICATE
Chicago Park District
4830 S. Western Ave
Chicago, IL 60609
Endorsement Policy Number must match certificate.
Must list the Insured’s Name as listed on Certificate.
Name of Person or Organization: Chicago Park District, and
members of the Chicago Park District Board, and the officers,
agents, and employees of the Chicago Park District, individually
and collectively.*
Endorsement must also state that coverage afforded by the
endorsement shall apply as Primary, non-contributory (wording
may vary).
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 24
PLEASE REFER TO THE SAMPLE CERTIFICATE BELOW (EXHIBIT A-1) AND THE SAMPLE ENDORSEMENT BELOW (EXHIBIT A-2).
EXHIBIT A-2: SAMPLE ENDORSEMENT
*The wording for the additional insured must be exact. No abbreviations or changes in the structure of the sentence will be accepted. If you find it difficult to fit the
wording in the space provided on your endorsement you may simply attach an Exhibit (additional sheet with the proper wording).
If the insurance company has difficulty in meeting the requirements, please contact the Chicago Park District Risk Management Office at (773) 947–0715.
ADDITIONAL INSURED - CHICAGO PARK DISTRICT,
4830 S. WESTERN AVE, CHICAGO, IL 60609
Prior to applying for a Tent/Canopy/Platform permit DOB, applicants must possess a letter from the Chicago Park District
acknowledging the number and size of ALL tents, canopies and/or platforms. DOB will not review an application for erecting such
structures on Park District property unless this acknowledgement letter is submitted along with your application package. Therefore,
if the number and/or size of your tents, canopies and/or platforms changes, please notify the Chicago Park District immediately. All
amendments/revisions must be made in writing (page 6).
Please refer to Exhibit B-1 below for a sample of a Tent/Canopy/Platform Acknowledgement Letter.
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ADDENDUM B: TENT/CANOPY/PLATFORM ERECTION & ACKNOWLEDGEMENT LETTER
Erection of tents and canopies on Chicago Park District property must be preapproved by the Department of Revenue.
There are several locations listed below that require locates/designation of underground infrastructure to identify irrigation, plumbing or
electrical lines in order to prevent injury or damage to the property. This takes place at a pre-event on-site meeting (Locates Meeting) scheduled
in advance of event set-up. Where irrigation lines are present, the irrigation system is turned on and inspected for leaks at the Locates meeting
prior to event set-up. A post-event on-site meeting is scheduled and the irrigation is again turned on and inspected for damage. Damage repair
costs are the responsibility of the applicant. Additionally, the applicant is responsible for Staff/Contracted Vendor costs to conduct locates and
irrigation inspections. Staking of tents in these locations may be restricted or denied. Additionally, securing tents by staking into concrete is not
permitted without prior approval; any repair costs incurred from restoring the concrete to its original condition must be paid by the applicant.
EXHIBIT B-1: B-1: TENT/CANOPY/STAGE/PLATFORM ACKNOWLEDGEMENT LETTER
Grant Park – Arvey Field, Buckingham Fountain, Butler Field and Tiffany Garden
Jackson Park
Lincoln Park
Midway Plaisance
Locations that require locates/on-site walk through. Other sites may be identified once site map is submitted.
ADDENDUM C: LIQUOR ACKNOWLEDGEMENT LETTER
Alcohol is only allowed on Park District property when a Special Event Permit has been issued and the alcohol is being provided by a
company that has appropriate licenses from the State of Illinois Liquor Commission, and the City of Chicago Department of Business
Affairs and Consumer Protection.
Additionally, a City of Chicago Special Event Liquor License may be required. Liquor liability and contingent liquor liability insurance is
required in the amount of $1,000,000 per occurrence and $2,000,000 aggregate naming the Chicago Park District as additional insured.
A copy of the appropriate license(s) issued by the State of Illinois and/ or the City of Chicago must be submitted to the Park District prior
to your event; otherwise, late fees may apply (refer to Fee and Document Deadlines on page 15). Therefore, please plan accordingly by
submitting all appropriate paperwork (including a letter of support from the Park District) to DCASE a minimum of 45 days prior to
your event day. Additional late fees will apply from the State of Illinois if the appropriate paperwork is not submitted to DCASE 20 days
prior to your event.
EXHIBIT C-1: LIQUOR ACKNOWLEDGEMENT LETTER
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 26
ADDENDUM D: PENALTIES FOR PERMIT VIOLATIONS
Refer to the table below for a listing of common violations and their respective penalty. All penalties will be deducted from the applicant
security deposit, unless other arrangements are made with the Park District in writing. Penalties that exceed the security deposit paid
to the Park District will result in an outstanding balance that must be paid prior to consideration of future Special Event Permit
requests. The Chicago Park District may deny future Special Event Permit requests if an outstanding balance exists (Chicago Park
District Code, Chapter VII, Section C).
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VIOLATION
PENALTY
Damage or garbage left on Park District
property for events without a security deposit
25% of base permit fee and recover costs of
repair
Unauthorized vehicles on grass, beaches,
athletic fields, pathways or service roads
$100 per axel
Equipment (generators, portable lights, portable
toilets and hand washing stations, stages, etc.)
on grass/beach without protective covering
$50 per generator, portable light, portables
toilet or hand washing stations, stage, etc.
Equipment (generators, portable lights, portable
toilets and hand washing stations, stages, etc.)
left on Park District property after Permit tear-
down time
25% of security deposit per day
Dumpster on grass/beach
$250 per dumpster
Dumping Coals on base of trees, grass, beach or
disposed in unauthorized container
25% of base permit fee
Damage to Park District property
50% of security deposit and recover costs of
repair
Misrepresentation
100% of security deposit and/or denial of
future requests
Trash/recycling removal for events required to
provide a private company and fail to remove
trash/recycling or is insufficient
Staff costs to remove trash/recycling, plus 15%
and possible denial of future requests
Failure to obtain required permits issued by
CDOT, DOB, OEMC or other city agencies p to
the event day
100% of security deposit
Failure to provide the appropriate quantity/ratio
of accessible portable toilets
100% of security deposit
Failure to observe approved route and/or step
off time
25% of security deposit
Failure to observe approved hours of amplified
sound
100% of security deposit
Missing Park District Meeting
50% of security deposit
Misrepresentation of Non-profit discount
policies
100% of security deposit
All events and applicant’s guests, vendors, concessionaires and exhibitors are subject to and must abide by the Americans with
Disabilities Act, the Illinois Accessibility Code and the accessibility portions (Chapter 18-11) of the Chicago Building Code. Below is a
summary of some of the applicable provisions.
All portable toilets must be located on a hard surface, which may include asphalt, concrete, or plywood. All portable toilets, including
placement of wheelchair accessible toilets, must be clearly identified on the Site Map, (refer to page 8) and the location must be
approved by the Park District prior to delivery.
Pursuant to 18-11-1109.2.4 of the Chicago Building Code, ICC/ANSI A117.1 and ADAAG 4.1.2.(6), if multiple single-user portable toilet or
bathing units are grouped at a single location, at least 5 percent, but not less than one toilet unit or bathing unit at each group, shall
be wheelchair accessible. The City of Chicago Mayor’s Office for People with Disabilities encourages enhanced accessibility with 10
percent, but not less than one portable toilet in each group, to be wheelchair accessible.
Accessible routes to the portable toilets shall be maintained, and they must be located on a level area not-to-exceed a 2 percent
cross-slope in any direction.
If only one portable toilet is to be provided For a Public Event, it shall be accessible.
If only one portable toilet is to be provided For A private/non-public Event, the portable toilet may be non-accessible.
PORTABLE TOILETS
If parking is provided for an event, accessible parking is required.
If no parking is provided for an event, an accessible passenger loading and unloading zone is required.
PARKING
If seating is provided, accessible seating and companion seating are required.
Accessible seating and companion seating areas must be identified using the International Symbol for Accessibility and placed for
maximum visibility.
SEATING
At least 36 inches of each sales counter must be set at a height of no more than 34 inches above the ground (remember to account
for the height difference when the booth is up on a curb).
If only a portion of the counter is at the accessible height, it should be on the left side (as the customer is facing the booth).
Queue lines must be accessible.
Signage with the wheelchair access symbol must be displayed above the accessible counter.
BOOTH COUNTERS
ADDENDUM E: ACCESSIBILITY GUIDELINES
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 28
When choosing a park, specific park location (or grove), and date for your event it can be helpful to consult with the park supervisor to
determine if the specific location is available for the date(s) and time(s) that you may be interested in. Events of 50 or more people and
those events with special features (amplified sound, Tents, animals, and petting zoos, etc.) are required to secure a Special Event
Permit. Please familiarize yourself with the permit application process and event rules and regulations included in the Special Event
Permit Application Package.
COMPLETING THE APPLICATION: When completing the application, focus on those categories that are appropriate for your event. Be
sure to provide a detailed description of your event and attach (or sketch) a site map, to include the location of all sources of amplified
sound, tents and canopies with sizes, inflatables, portable toilets, and other structures.
APPLICANT INFORMATION: The name of applicant must match the signature of applicant. Your Park Advisory Council should be listed
as the applicant. If the event is being sponsored by a local elected official, business, or other organization, this entity should be listed as
the applicant and appropriate contact information must be listed on the application.
*Remember to sign the application
APPLYING FOR A PERMIT
If you have any questions, please contact:
Maria Stone
Community Relations Manager
(312) 742-2797
You may also consult with your local Park Supervisor or Area Manager for guidance through the permitting and partnership processes.
PARK ADVISORY COUNCIL CONTACT
CHICAGO PARK DISTRICT SPECIAL EVENT PERMIT APPLICATION PACKAGE 29
ADDENDUM F: PARK ADVISORY COUNCILS
The Chicago Park District recognizes that many advisory council events requiring permits are avenues to generate funding for park
improvements or programs. There is a possibility that certain fees may be waived or reduced if the event aligns with the Park Advisory
Council’s activities to support the Chicago Park District.
Consult with your local Park Supervisor/Area Manager to clearly identify the benefit to the Chicago Park District (i.e., part of a
fundraising campaign for capital improvements and/or programming at the park). Be sure to include this information in the event
description portion of the Special Events Permit application.
APPROVAL PROCESS: Submit the required form with supporting documents to the Park Supervisor/Area Manager who will submit the
form to the Region Office for approval. Upon Regional approval, the form is sent to the Director of the Legislative and Community
Affairs Unit for review and a recommendation is made as to whether the event aligns with the Park Advisory Council’s activities to
support the Chicago Park District. If so, a recommendation for the appropriate rate will be submitted to the General Superintendent &
CEO for review and final approval. If it is determined that the event is not aligned with the Park Advisory Council's support of the
Chicago Park District, the full or reduced rate may be required.
TIMELINE: In order to allow appropriate time for review, the partnership approval process may take up to 30 days. Upon approval, you
will receive notice of any fee reductions and/or waivers in the approval letter issued by the Department of Revenue.
The information below only pertains to Park Advisory Councils. This does not apply to senior groups, volunteers, etc. The Chicago Park
District insurance policy will only cover Park Advisory Councils that are recognized and registered with the Legislative and
Community Affairs Department.
LIMITATION OF COVERAGE
Limitation of Coverage: to Room and Field Rentals and Special Events limited to: 500 or fewer in attendance, no liquor, no animals and
no carnival/amusement rides, including inflatables.
Please note that inflatables, bake sales and other cooked food items are not included under this coverage and Park Advisory Councils
will need to purchase liability insurance for these types of events (Refer to Addendum A for more information).
LIABILITY INSURANCE
ADDENDUM G: PARK CLUSTERS
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4830 S. Western Ave,
Chicago, IL 60609
4830 S. Western Ave,
Chicago, IL 60609
4830 S. Western Ave,
Chicago, IL 60609
4830 S. Western Ave,
Chicago, IL 60609
4830 S. Western Ave,
Chicago, IL 60609
4830 S. Western Ave,
Chicago, IL 60609
4830 S. Western Ave,
Chicago, IL 60609
4830 S. Western Ave,
Chicago, IL 60609
4830 S. Western Ave,
Chicago, IL 60609
